Board Meeting Minutes -- Nov 7, 2025

[rnk]

Board Meeting Minutes

Date: Nov 7, 2025

Time: 9AM pacific time

Location: Video conferencing, multiple locations

Attendees: Chris Bieneman, Wei Wu, Anna Zaks, Kristof Beyls, Tanya Lattner, Anton Korobeynikov, Reid Kleckner, Anshu Dasgupta, Mike Edwards, Chris Lattner (30min)

Agenda

• Approve previous meeting minutes

  • Approved

• Finance Committee: 2026 Budget

  • The finance committee members distributed a memo ahead of time with two budget options, along with a spreadsheet and slides

  • Chris Bieneman presented the slides for discussion, highlighting an increase in event costs over time, and that sponsorship levels have remained flat.

  • Our public financial records show that we are spending down the savings we accumulated during the 2020-2023 years that we did not hold in-person events.

  • The sponsorship committee will look into how to increase sponsorship revenue to keep it in line with event costs.

  • Motion: approve budget option 2

    • Vote: passed unanimously, 2026 budget approved

• Infra area team: GitHub Admin Policy

  • Tom Stellard shared a document laying out the criteria for who exactly should be a GitHub admin. We want to increase the depth, so that admin actions are not bottlenecked solely on Tom.

  • Vote: approved unanimously

• 2025 Employee Performance Evaluations

  • We identified board members interested in following up on this for next time.

• US LLVM developer meeting reflections

  • Smooth event, no major issues.

• Committee Reports

  • Governance meeting minutes shared

  • Sponsorship meeting minutes shared

  • Legal committee minutes shared

• Confirm next board meeting date

  • Dec 5, 2025

[blangmuir]

@rnk

• The finance committee members distributed a memo ahead of time with two budget options, along with a spreadsheet and slides
• Chris Bieneman presented the slides for discussion, highlighting an increase in event costs over time, and that sponsorship levels have remained flat.
• Our public financial records show that we are spending down the savings we accumulated during the 2020-2023 years that we did not hold in-person events.

Are any of these presentations, memos, or budget documents available publicly? There used to be financial statements that broke down what was spent on things like the dev meetings, but I haven’t seen new ones in several years – maybe they moved?

[Endill]

I’d like to second the question above. I was asking around about missing budget documents a year or two ago, but IIRC it ultimately went nowhere.

[AaronBallman]

CC @tonic for extra awareness of the questions

[blangmuir]

Ping

[blangmuir]

Ping @rnk and @tonic. I saw with interest the 2026 budget document has since been published, but it doesn’t have very much detail even compared to the old financial statements. Hoping we can share more of these things if possible

[tonic]

Perhaps you can share what exactly you are interested in seeing?

We will move over our 990s to this new website, but we are also happy to share them via email. This information is public for all nonprofits.

[blangmuir]

I was curious about some of the following documents mentioned in the minutes

@rnk

• The finance committee members distributed a memo ahead of time with two budget options, along with a spreadsheet and slides
• Chris Bieneman presented the slides for discussion, highlighting an increase in event costs over time, and that sponsorship levels have remained flat.
• Our public financial records show that we are spending down the savings we accumulated during the 2020-2023 years that we did not hold in-person events.
• The sponsorship committee will look into how to increase sponsorship revenue to keep it in line with event costs.

I understand if not all of this, particularly presentations made to the board, was developed with a public audience in mind, but I figured I would ask.

On financial statements, I was thinking of what used to be available here. The 2026 budget that was released for example overlaps some of that information that were in those statements but with different level of detail, and I don’t think we have released such docs for the intervening years (2023-2025).

Thanks

[tonic]

@blangmuir

I understand if not all of this, particularly presentations made to the board, was developed with a public audience in mind, but I figured I would ask.

On financial statements, I was thinking of what used to be available here. The 2026 budget that was released for example overlaps some of that information that were in those statements but with different level of detail, and I don’t think we have released such docs for the intervening years (2023-2025).

Thanks

The board presentation docs won’t be released. The high level summary is that we decided we couldn’t afford to host another AsiaLLVM. As you can see from the 2026, we are already at a net loss of 364,700.00. That substantial and hosting AsiaLLVM would make that drastically higher. Happy to answer any questions.

We changed bookkeepers in 2024 which caused all of our books to be different and the vendor was not good. We had to fire them and move all our books back the old system, so we do not have those documents. So thats a big reason the financial docs changed and are missing.

You can check out our last presentation at the US LLVM Dev meeting to see details on the costs and how it relates to sponsorship.

Going forward, we will have a 2025 financial summary at EuroLLVM and also a 2025 annual report we will be releasing shortly. Annual reports are actually the most accurate reflection of our state because we operate on an accrual system and the budget is evenly spread over 12 months.