Board Meeting Minutes - March 2024

Community LLVM Foundation
1

The March 2024 board meeting minutes can be found here:

https://foundation.llvm.org/documents/minutes/2024-03-01-Meeting-Minutes.pdf

The contents of the PDF are also copied here:

Board Meeting Minutes
Date: March 1, 2023
Time: 9AM pacific time
Location: Video conferencing, multiple locations

Attendees: Tanya, Chris L, Reid, Mike, Kristof, Chris B, Wei, Anton, Kit

Agenda

  • Approve Feb 2, 2024 meeting minutes
    • Approved by Tanya, Reid, Chris B, Kristof, Chris L, Wei, Mike, Anton, and Kit
  • Follow-up from previous meeting
    • Virtual
      • Virtual has not sent the financial reports we requested, so Tanya followed through by giving notice to end the contract. Our contract end date will be the end of May.
      • Working to migrate bookkeeping back to our previous vendor.
      • Will migrate back to Gusto.

Note: Kit joined part way through this discussion.

  • Budget

    • Virtual hasn’t sent us our requested financial reports, which makes it difficult to make decisions on student travel grants.
    • Virtual has migrated us to Quickbooks, which has changed how we do invoicing. We can still make payments and produce invoices.

  • Code review tools

    • Code review tools discussed last meeting have been enabled on the llvm-projects repo
    • Chris B has drafted a proposal for how to handle 3rd party applications for GitHub. Draft of Privacy Policy
      • Question: Do we need to have a lawyer review this policy?
      • Minor Rewording - Refer to this as Policy for 3rd Party Applications, not a “Privacy” policy

  • DMARC and emails

    • Do not see any indications yet that we are over our limit. It is possible we will not require any help with this. However, we are still in a transition period, so do not know for sure.
    • Actively monitoring to see how things develop.
    • Have not looked into reducing the email traffic from sending full context diffs to the commits lists, but will follow up on that next month with Tom’s help.

  • LLVM Workshop at CASCON 24 [Kit]

  • GSoC update

    • We are participating in GSOC this year
    • We currently have fewer projects and mentors than we did last year
    • Guidelines for students went out yesterday
    • Deadline for student applications is Mar 19, 2024
      • By next board meeting we will know how many applications we have
    • This year we will create a GSOC Student Community where they can share progress throughout the course of the projects

  • Dropping requirement for contributions to be covered under legacy license [Kristof]

    • Kristof and Chris B will put together a list of questions to ask Heather before posting this.

Note: Wei and Chris L dropped part-way through this conversation.

  • EuroLLVM 2024 Update
    • Community.o workshop
      • Exploring this as a way to get new people involved in the community
      • Idea is to get short talks, specifically around new-comer oriented topics that don’t necessarily rely on code contributions or other technical contributions
    • Budget/B Line staffing
    • We need to improve communication about the actual costs of running a conference at this scale to the community - Virtual is the problem here.

Note: Mike dropped part way through this conversation

  • Student Travel Grants
    • Approved travel grants for 13 students
  • Outreachy Approval
    • Want to participate in Outreachy again this year.
    • Need to approve $8k for one Outreachy project. Will proceed with the project and add it to the budget when it is available.
  • LLVM security group likely to move to using github private security issue reporting, replacing using the chromium bug tracker [Kristof]
  • ISO Document Policy Changes [ChrisB]
  • Review and approve minutes (time permitting) [Everyone]
1 Like